Smarter Finances. Stronger Business.
We Don’t Just Sell You Software—We Build Your System
Transforming Raw Purchases into Recipe-Ready Data
We extract key data from every invoice and store it in a dated database.
We transform the raw dataset by standardizing fields, aligning formats, and prepping it for direct upload into Power BI or any system you use.
Each product is assigned to a specific expense category—like food cost, LBW, or operating expenses.
Product numbers are mapped to recipes with exact portions, units, and pricing.
From invoices to visuals—we’ve structured your data and uploaded them to Power BI.
Your POS holds the answers — we just make them visible. Instantly connect your system to our BI tools and start making data-driven decisions in real time.
Follow our 4-part blog series as we take real restaurant dataand transform it into a story that fuels your decisions.
In this episode, we explore how to effortlessly digitize your invoices. Simply snap a photo, send it through our system, and let automation handle the rest. No more manual data entry—just quick, accurate processing that saves you time and reduces errors.
Now that your invoices are digitized, it’s time to clean and transform the data. We delve into how our system standardizes and categorizes your financial information, ensuring consistency and readiness for insightful analysis.
With clean data in hand, we focus on mapping and categorizing it to align with your business structure. This episode demonstrates how to organize your financial data into meaningful categories, facilitating better tracking and decision-making.
Finally, we connect the dots by integrating your financial data with other business systems. This integration provides a comprehensive view of your operations, enabling real-time insights and more informed strategic planning.
Compare Restaurant Systems plans to find the perfect solution for your restaurant’s financial automation and real-time data insights.
Our platform automates the collection, cleaning, and analysis of financial data, delivering real-time insights so you can make better, faster business decisions — without drowning in spreadsheets.
We provide a full financial automation suite, including:
Invoice data extraction and processing
Accounts payable tracking
Recipe mapping and food costing
POS integration
Real-time customized dashboards
Profit & loss reporting
Declining budget tools
All customized to your restaurant’s specific needs — no cookie-cutter solutions here.
Restaurant Systems is built for restaurant owners, operators, and multi-unit managers who are ready to stop guessing and start making data-driven decisions — without hiring a full-time analyst.
We serve restaurants first, but not only. Whether you’re running:
A high-volume restaurant
A property management business
A construction or real estate company
Data extraction – From invoices, PDFs, Excel, even handwritten notes.
Clean & categorize – We organize and map your data into P&L-ready categories.
Recipe & cost mapping – Connect product data to your menu.
Dashboard delivery – Your real-time Power BI dashboard comes to life.
POS & accounting sync – We plug into what you already us.
No extra apps, no manual entry, no hassle. We set everything up and maintain it for you.
Yes — ridiculously easy.
We do all the heavy lifting on the backend.
You log into your dashboard and immediately see clear, actionable insights — no accounting degree required.
Unlike basic accounting apps, RS is built for operators first, not accountants.
We focus on live operational data (sales, labor, food cost) — not just after-the-fact bookkeeping.
We customize your setup around your restaurant — not force you into a pre-built template.
No expensive tech teams needed — we handle the automation, updates, and maintenance for you.
Think of RS as your financial command center, not just a ledger.
White-glove support.
Personal onboarding
Dedicated account manager
Unlimited email support
Quick response times
Our clients typically experience:
95% reduction in reporting time
90% less manual data entry
Real-time insight into cash flow, labor, and food costs
Fewer spreadsheets, more strategy
Better budgets. Better decisions. Better margins.
Imagine having your invoices, sales, labor, and forecasts all talking to each other — in real-time. That’s what we do. No setup fees. No learning curve.
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