Running a restaurant or small business today isn’t just about great food or service — it’s about controlling your data.
Invoices, labor reports, inventory, POS sales — all scattered across systems that don’t talk to each other.
That’s the real hidden cost most owners never see… until it’s too late.
At Restaurant Systems, we built a better way — a SMART Process that starts with your invoices, adapts to your systems, and evolves into a unified financial intelligence platform.
Here’s how it works — and how our flexible plans grow alongside your needs:
1. Start Smart: Invoice Digitization & Data Foundation
(Smart Start Plan)
We kick off by digitizing your invoice data — the true foundation of any operation. Our first goal is to extract, clean, and transform your invoices into a secure, searchable database. No more piles of paper, no more scattered PDFs.
But we don’t stop there.
We also evaluate your current POS system — whether you’re using Toast, Aloha, Revel, Micros, or another platform — and adapt our data approach to fit your unique setup.
We don’t ask you to switch systems. We make your system work smarter.
With the Smart Start Plan ($99.99/month), you get full invoice extraction, data cleaning, database maintenance, and hands-on setup with our White Glove Support. Our team ensures your financial documents are automatically captured, cleaned, and ready to feed into a larger system.
A clean, organized digital foundation — ready for mapping, reporting, and real-time visibility.
Once your data flows cleanly, we build the logic behind it.
We map your invoices to your general ledger categories and create the first layer of automation between your systems. The digitized framework that mirrors how you run your business is established.
No two restaurants or businesses organize their costs the same way — that’s why we customize your mappings based on your operation’s real-world structure.
If your POS exports labor, sales, or food cost data — we match and organize it into your growing centralized model.
The Standard Plan ($199.99/month) builds on Smart Start by adding financial mapping, categorization, and full back-end optimization — all still handled by our White Glove Support team.
Your messy files become a living financial model — mapped, organized, and ready to power meaningful reporting.
2. Build and Setup: Mapping and System Optimization
(Standard Plan)
With your data foundation in place and your financial mappings clean, it’s time to turn your numbers into clear, real-time insights.
This is where we build your dashboards — not cookie-cutter charts, but custom visualizations designed around the way you run your business.
We integrate your POS data, labor reports, food cost tracking, and more into a single, unified view.
You’ll be able to monitor daily sales, prime costs, labor efficiency, and operational performance — without spending hours digging through spreadsheets.
The Corporate Plan ($349.99/month) delivers this next level of business intelligence, bringing together your financials, sales, labor, and costs into custom Power BI dashboards. Our team adapts the dashboards to your exact needs and continues managing all integrations under our White Glove Support model.
Result: Instant access to the real story behind your numbers — anywhere, anytime, on any device.
3. Visualize and Track: Real-Time Dashboards
(Corporate Plan)
As your business grows, you don’t just need more data — you need a smarter way to bring it all together.
At Restaurant Systems, we offer App Data Ecosystem Centralization — a fully customized digital infrastructure that connects your financials, operations, labor, reservations, marketing, and more into one intelligent, living system.
We start by redesigning your website if needed, maintaining it securely, and embedding your most critical financial and operational reporting tools directly into your platform.
Beyond the financials, we can integrate your social media accounts to produce AI-driven performance summaries, showing how your digital presence impacts your actual revenue.
Need more?
We also connect to platforms like HotSchedules, OpenTable, and other business-critical apps — ensuring all your operational data flows into your centralized hub.
You choose the KPIs and reports you want to track — we build the ecosystem around your vision.
Your App Data Ecosystem Centralization includes full hosting, ongoing maintenance, secured Microsoft authentication, and a flexible architecture designed to grow as you grow.
Result: One unified command center where your finances, operations, labor, reservations, and marketing work together seamlessly — built specifically for your business’s future.
4. Scale and Evolve: Your App Data Ecosystem Centralization
(Exclusive Custom Plan)
We Don’t Just Sell You Software We Build Your System.
Imagine having your invoices, sales, labor, and forecasts all talking to each other — in real-time. That’s what we do. No setup fees. No learning curve.
